Junior Instructor (Secretarial Practice-English) Syllabus – Kerala PSC Exam
Detailed syllabus for the post of Junior Instructor (Secretarial Practice-English)
MODULE I: SHORTHAND ENGLISH – (20 marks)
MODULE II: BUSINESS COMMUNICATION – (10 marks)
MODULE III: POSTAL SERVICES – (10 marks)
MODULE IV: OFFICE – (10 marks)
MODULE V: OFFICE ENVIRONMENT – (3 marks)
MODULE VI: OFFICE SECRETARY – (5 marks)
MODULE VII: OFFICE EQUIPMENTS – (10 marks)
MODULE VIII: FILING AND MATERIAL MANAGEMENT – (10 marks)
MODULE IX: OFFICE SECURITY – (2 marks)
MODULE X: COMPUTER OPERATIONS – (20 marks)
Computer Fundamentals
Introduction-Definition-Utility and types of Computers
Computer Hardware
Definition & Introduction – Motherboard & Processor – Input, Output & Storage
devices
Software
Definition & Introduction to System Software – Application Software
Windows Operating System
Introduction – Log on accounts Passwords – Windows Menu – Minimizing,
Windows menu- resizing & Moving- Closing Windows-Tool Bar- Task Bar-Menu
bar-Start Button-Shutting down Windows-Desktop -Windows Explorer-Control
Buttons-Open, Cut, Copy & Paste etc.
Sight & Touch Methods-Practicing Home Row-Upper Row& Bottom Row Keys
-Shift Key Operation and Number Row.
Microsoft word
Processing with MS- Word-Use of Different Menus like entering, Selecting,
Deleting, Copying, Cutting and Pasting-Finding and replacing Text-Use of Auto
Correct-Formatting with word-Inserting Numbers-Bullets-Paragraphs formattingSetting indents and spacing-Use of help Options, Page Set up, Margins, Ruler
-Paper Size in Word-Inserting Lines and Page Breaks-Insertion and Use of TablesDeletion of Rows and Columns-Alignments between Rows & Columns-Viewing
Documents Properties & Printing- Computer speed typing
Microsoft Excel
Arithmetic, logical, Relative and absolute cell referencing -Formatting options of
cell in worksheets- Align centre, left, right and justify cell contents-Concept of
charts.
Microsoft Powerpoint
Introduction of PPT- presenting documents in Power point, add graphics to the
document, Create a self running presentation, Layouts, themes and designsAdding clip arts, diagrams, pictures, tables and charts-Building animation effects,
-Transitions-Speaker notes-Copying a presentation to a CD/DVD/Pen drivesEditing and Printing Presentations /slides.
Network and Internet
Computer Network-Types of Network-Network Protocols-Web Browser and
Mailing System – Protection of Computer from threats.
